How to supervise the implementation of ERP project

2022-08-18
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How to supervise the implementation of ERP project

erp project implementation supervision mainly refers to the supervision and control of various resources and objectives involved in project implementation throughout the project implementation process. Project implementation supervision should be the supervision of the whole process. According to the project implementation process, it can be divided into: early project supervision, project process supervision and late project supervision

the three key points of project implementation supervision are: the supervision of project implementation objectives and plans, the supervision of project implementation resources and implementation results, and the supervision of project implementation benefits. The supervision contents of each stage are shown in the table

table contents of supervision in each stage of ERP implementation

tasks and methods of project implementation supervision

pre project supervision

before the project is launched, the project needs to be supervised and controlled. At this stage, enterprises generally have high expectations for the whole project, but they do not know or do not know much about the implementation process of the project, the investment required by the project, and the obstacles and difficulties that may be encountered in the implementation process. Therefore, at this stage, the task of project implementation supervision is to help enterprises establish two concepts: what ERP system can achieve and how to achieve an ERP system. The tasks of the project implementation supervision at this stage are:

● ensure that the overall scope and objectives of the project and the expectations of the project are reasonable

● ensure that both parties have the same understanding of project implementation

● ensure that both parties can ensure the input required for project implementation

● ensure that both parties have a full estimate of the difficulties and obstacles that may be encountered in the future project implementation and have countermeasures

in order to achieve the above requirements, enterprises and service providers must seriously and responsibly formulate the plan and objectives of project implementation. The project implementation supervisor should check the plan and objectives of project implementation, analyze and confirm that the plan and objectives are reasonable and feasible. This includes the following items:

● general objectives and phased objectives of project implementation

● schedule for achieving these phased objectives

● resource assurance required to achieve these goals and the person who achieves each goal

● evaluate the standards and methods to achieve these goals

● senior leaders approved this plan and goal

project process supervision

project process supervision mainly refers to the supervision and control of project implementation in the process of project implementation. Its main role and task is to control various resources invested and objectives achieved in the process of project implementation, so as to make it meet the requirements of the project implementation plan

judging from the implementation process of many projects, few projects are carried out in full accordance with the implementation plan, because no matter how good the plan is, it is impossible to foresee all the problems and formulate Countermeasures in advance. Therefore, the supervision and control of the implementation process mainly focus on the following aspects:

● all parties involved in the implementation should understand that the plan is serious

● even if the plan is serious, it can be adjusted. The adjustment plan must be reasonable and approved by senior leaders

● divide the whole into parts, and supervise and control the resources invested and the goals achieved according to each small stage implemented and the similar sections of photovoltaic and other industries

● it is normal to have problems, and it is abnormal not to control problems

● the ways to control problems include investigating, adjusting resources, changing methods, adjusting plans, and stopping plans

during the implementation of the project, the basis of supervision and control is the plan and objectives, and the purpose of supervision and control is to make the implementation work proceed as planned and achieve the expected objectives. When problems occur, the direct performance is that the implementation results deviate from the original plan and objectives. In this case, the work of the project supervision is to find out the deviation as soon as possible and analyze the reasons. If it is because the original plan and objectives are unreasonable, or unexpected circumstances occur and cannot be overcome, then the plan and objectives must be adjusted. If it is not the original plan and goal, it must be the problem of resources. The resources mentioned here refer to resources in a broad sense, such as time, manpower, capital, technology and tools

post project supervision

post project supervision refers to the review, analysis and evaluation of the construction process of the lowest proportion of cobalt materials with the highest actual price of the project after the completion of the project implementation, the investigation of the project implementation results, and the analysis of the gains and losses of the project implementation. The main functions of this work are:

● analyze the consistency between the implementation of the whole system and the planned objectives

● analyze the implementation effect of the system

● analyze what else needs to be improved and improved in the system

● summarize a set of implementation methods of large-scale management system suitable for the enterprise

personnel and roles of project implementation supervision

project implementation supervision is closely related to the success or failure of ERP project implementation. Project implementation supervision is to supervise and control the whole process of project implementation. So who should play the role of project implementation supervision? Generally speaking, when an enterprise implements an ERP project, there will be three aspects of personnel involved: internal personnel of the enterprise, support service personnel of ERP system suppliers and other third-party personnel

internal personnel of the enterprise refers to the personnel within the enterprise who participate in the implementation of the project, such as senior leaders, project leaders, project team members, etc; The support service personnel of ERP system suppliers refer to the support service personnel of ERP software and service suppliers (especially service suppliers). According to general experience, the service supplier will designate some service personnel for the enterprise to form a project support team, and will designate a project manager to lead the team; Other third-party personnel refer to other personnel related to the implementation of the project

the person in charge of project implementation supervision can come from among these three parties or from outside these three parties. In fact, in an ERP project, the fundamental interests of the three parties are not exactly the same. Therefore, if you want to choose one (or one) of these three parties to undertake the task of project implementation supervision, you should first consider the person in the enterprise, because the project is, after all, the project of the enterprise. But to do so, the requirements for enterprises are relatively high. Enterprises must understand ERP and know how to implement a large-scale management project. If the enterprise itself has limited ability in the supervision and control of project implementation, it can also consider that non enterprise personnel can play the role of project implementation supervision. In some cases, the roles of pre project supervision, project process supervision and post project supervision can also be separated and undertaken by different parties (or personnel). When considering and deciding who will undertake the task of project implementation supervision, enterprises should consider the following points:

1 The project implementation supervisor should have a deep understanding of ERP and the implementation of ERP projects

2. The project implementation supervisor should be an experienced, fair and responsible person

3. The project implementation supervisor is familiar with all parties involved in the project implementation and is good at communication

4. The interests represented by the project implementation supervisor and the interests of the enterprise should not be too contradictory or too irrelevant

5. Limit the various benefits obtained by the project implementation supervisor through the implementation of supervision activities

the implementation supervision of ERP projects needs to attract the common attention of enterprises and all aspects. With the more and more in-depth application of ERP in China, the background, experience, characteristics and advantages of ERP software suppliers, as well as the functions of ERP software, including special global training and technical center, are becoming clearer and clearer. Therefore, when enterprises decide to implement ERP projects, it is more important for them to choose support service providers than ERP software providers; Whether to conduct a comprehensive supervision of the project implementation and who will be selected for supervision are even more important than the selection of support service providers

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